Location:       Susan’s Farm, 145, Houghton Road, Houghton, Carlisle, CA3 0LD

Contracted payment:        £6000 (£2000 / month)

Weekly hours: 25 hours/week

Perm / FTC:   Fixed Term Contract (3 months)

Susan’s Farm CIO is a registered charity delivering therapeutic and educational opportunities on an organic, pasture fed livestock farm in Northeast Cumbria. We work with a range of children, young people and adults to offer a variety of activities across three different sites. We also manage our farming enterprises and sell our produce locally and nationally. 

OUR VISION is that people’s lives are transformed by working together in purposeful outdoor activity so they can reach their full potential. 

We are seeking a highly organised and detail-orientated Project Business Administrator to enhance the day-to-day administrative functions of our organisation. The ideal candidate will be proactive, with strong organisational skills and experience of working in an office environment.

This project is over a period of three months.

1) Main Purpose

i) To review Susan’s Farm’s current administrative systems and procedures in consultation with trustees, the Education Manager and Administration and Facilities Officer.

ii) To coordinate and manage changes to office operations to ensure the efficient functioning of the office environment.

iii) To embed the administrative systems and procedures and communicate changes to staff and trustees.

2) Duties and Responsibilities

i) To organise the office environment so it is conducive to an effective, efficient workspace.

ii) To move current paper-based administrative systems and procedures to the web-based platform SharePoint.

ii) To organise and manage information on SharePoint in a structured way, ensuring confidentiality and accessibility.

iii) To ensure safeguarding policies and procedures are robust.

iv) Ensure data security and organise protection, retention, transfer, retrieval and removal of records for the organisation.

v) To standardise administrative files (including contracts and job descriptions) and templates and develop new recording systems for monitoring and evaluating / reporting to trustees.

Please download the full role description and personal specification here.

Susan’s Farm is committed to safeguarding and promoting the welfare of all stakeholders and we expect all applicants to share this commitment.

Susan’s Farm is committed to safer recruitment practice and pre-employment checks will be undertaken before the contract is confirmed.

Please note that in line with Keeping Children Safe in Education 2024, an online search will be carried out as part of our due diligence on shortlisted candidates.

Closing date for applications: 12th May 2025, 5pm

Volunteers are sought to help with selling Susan's Farm produce at Farmers' Markets, events and pop up stalls. If you like people and you are enthusiastic about "you are what you eat ", the importance of eating locally sourced organic produce and enjoy cooking this could be the ideal volunteering opportunity for you!

Training can be given.

Please complete the application below.

Susan’s Farm is seeking to appoint additional Trustees, who share the passion and commitment of the Farm in fulfilling its purposes and ambitions. We want to increase the overall number of Trustees and are looking for energetic people with various skills and experience to work alongside our existing trustees. We particularly want to fill our knowledge and skills gaps regarding fundraising, marketing, HR, financial management and championing or managing community-based youth work. We are also keen to find out more about alternative skills and experiences you may have to offer.  

If you are interested in the role please read the role description below and apply by completing the application form. Please also send your CV. For more information or an informal chat, please contact Tazeem Abbas, Temporary Chair of the Trustees on 01228 548336 or by email on info@susansfarm.co.uk.

Please note that all data will be held in the strictest confidence and in compliance with the General Data Protection Regulation and will only be used for the purpose of selection of trustees.

All trustees working at Susan's Farm with require a clear enhanced DBS check with barred list check as detailed in our Safer Recruitment Policy.

We would welcome CV's from suitably qualified people to support the development of bank staff- people who can be called upon to support specific projects or additional groups. If you have skills and experience in any of the following areas please send us your CV and a covering letter to info@susansfarm.co.uk:

• Farming or Animal Care
• Land or Environmental Management
• Working with children and young people with additional needs, in particular social, emotional, and behavioural
• Working with vulnerable adults

All staff working at Susan's Farm with require a clear enhanced DBS check with barred list check as detailed in our Safer Recruitment Policy.